Chargé(e) d'administration des ventes (ADV) F/H

Description de l'entreprise

Freeland est le spécialiste français des services d'accompagnement aux indépendants et aux entreprises dans leurs recherches de compétences.

Description du poste

FICHE DE POSTE – CHARGÉE D’ADMINISTRATION DES VENTES (ADV)

You are responsible for the administrative management of consultants and contracts, as well as monitoring the information required to ensure the smooth delivery of assignments and accurate invoicing.

The role includes managing contracts, monitoring consultant documentation, timesheets and purchase orders, as well as preparing the information required for client invoicing.  You are responsible for ensuring the accuracy and timely updating of information across the company’s management tools, including Bullhorn, Cockpit and Dynamics 365 Business Central

1. Consultant Administration

• Collect, verify and monitor the administrative documents required from consultants.

• Check that consultant files are complete and follow up with consultants when documents are missing.

• Monitor document expiry dates and request renewals when required.

• Update consultant-related information in internal systems.

• Manage and archive documents related to assignments.

2. Contract Management and Monitoring

• Review contracts prepared by the Sales teams prior to validation.

• Check the consistency of contractual information with the commercial terms and the assignment.

• Verify rates, dates, terms and all information required for contracting.

• Monitor contract renewals, extensions and amendments.

• Update contractual information in the relevant systems.

• Coordinate with the Sales teams and various internal stakeholders.

3. Timesheet Management and Monitoring

• Monitor timesheet submissions in Cockpit.

• Ensure timesheets are received within the required deadlines.

• Follow up with consultants and relevant stakeholders when timesheets are missing.

• Check the information required for invoicing.

• Identify and monitor any discrepancies or anomalies.

• Forward validated information to enable invoice preparation.

4. Purchase Order Management

• Collect and monitor client purchase orders.

• Check the consistency of purchase orders with contracts and commercial terms.

• Monitor missing or expiring purchase orders.

• Follow up with the relevant stakeholders.

• Update information in the management systems.

5. Consultant Invoice Management

• Receive and check consultant invoices.

• Verify that invoices are consistent with client-approved timesheets.

• Enter consultant invoices into Dynamics 365 Business Central.

• Monitor any discrepancies or missing information.

• Coordinate with consultants and internal teams to ensure the necessary corrections are made.

6. Client Invoicing Preparation

• Prepare the information and documentation required for client invoicing.

• Check the consistency between purchase orders and timesheets.

• Verify all information required prior to invoicing.

• Prepare and enter invoicing information into Dynamics 365 Business Central.

• Identify missing or inconsistent information and coordinate with the relevant teams.

• Monitor the necessary corrections before invoices are issued.

7. First-Level Client Payment Follow-Up

• Monitor overdue client invoices.

• Carry out first-level payment reminders.

• Request payment confirmation from clients.

• Identify disputes or missing information that may prevent payment.

• Escalate cases requiring further action to the Finance Department.

TOOLS USED

• Bullhorn: Management and monitoring of consultant and assignment information.

• Cockpit: Timesheet management and monitoring.

• Dynamics 365 Business Central: Consultant invoice entry and client invoicing preparation.

• Microsoft Office / Excel / Outlook: Administrative management and communication with various stakeholders.

Technical Skills

• Good knowledge of sales administration processes.

• Good understanding of the assignment management cycle: Consultant → Contract → Purchase Order → Timesheet → Invoicing.

• Ability to check the consistency and compliance of contractual and administrative documents.

• Good command of IT tools and ability to work across multiple management systems.

• Strong document management skills and rigorous monitoring of deadlines.

Personal Attributes

• Strong attention to detail and accuracy.

• Excellent organisational skills and autonomy.

• Responsiveness and ability to manage multiple files simultaneously.

• Good interpersonal skills with consultants, clients and internal teams.

• Team spirit and ability to work cross-functionally.

• Strong service-oriented mindset.

• Confidence and persistence in following up on outstanding documents and actions.

Profil recherché

Votre profil :

• Vous êtes a minima diplômé d’un Bac+2
• Vous avez une première expérience dans le domaine de la gestion administrative et la relation clients.
• Vous avez un bon relationnel et êtes à l’aise au téléphone
• Vous êtes à l’aise avec l’outil informatique
• Vous êtes à l’aise avec les chiffres
• Vous avez un bon niveau d’orthographe
• L’anglais et Français BILINGUE

Nos conditions & Avantages :

• Un parcours d'intégration personnalisé et adapté au poste et à votre expérience.
• Ticket Restaurant (11€ / jour, 60% co-financé par Freeland)
• Mutuelle & Prévoyance Santé
• Transport (abonnement remboursé à hauteur de 50% par Freeland)
• Télétravail
• 12 RTT / an

Quelques informations sur notre processus de recrutement...

Vous échangerez avec :

• L'équipe recrutement interne
• Le manager ou l'opérationnel sur site en présentiel
• La Responsable RH lors d'un entretien en visio

Réf: ea795050-994b-4409-a53c-e44298fd6393