Executive Assistant F/M

Company Description

ATLANTIS ANIMATION is an animation studio based in the heavenly Canary Island of Tenerife. A combination of creative talent and technology definitely distinguishes us as a different studio to produce high quality animated series and feature films. We produced the sensational series Tara Duncan and Miraculous Ladybug season 5, both broadcasted on Disney Channel and Disney +. We are now getting ready for an absolutely new captivating project! 

If you love animation challenges and unexpected adventures, and if you feel you have that special inner magic spark, we want to hear from you! 

Post Description

Atlantis Animation is seeking a highly organized and proactive Executive Assistant to support our senior management team. In this role, you will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and ensuring the smooth operation of day-to-day activities.

Main Responsibilities:

• Manage the schedules and calendars of senior executives, including organizing meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations, ensuring all documents are accurate and professionally presented.
• Act as the primary point of contact for internal and external communications, handling inquiries and requests with professionalism and discretion.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation and management of budgets, expense reports, and other financial documentation.
• Maintain and organize confidential files and records, ensuring that all information is kept secure and accessible.
• Support senior management in the planning and execution of special projects and initiatives.
• Ensure the smooth day-to-day operation of the executive office, anticipating needs and proactively resolving issues.

Profile required

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within a fast-paced or creative industry.
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Strong written and verbal communication skills in English. Proficiency in Spanish is a plus.
• High level of discretion and confidentiality, with the ability to handle sensitive information appropriately.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
• Ability to work independently and as part of a team, with a proactive and adaptable approach.

Réf: 2d1696a6-3423-4973-8a4d-2de6f93ca80b