Graduate Training Coordinator F/M

Company

Alcatel Submarine Networks stands as an industry leader with over 850,000 km of optical submarine systems globally – that’s nearly 21 times the Earth’s circumference.

We cater to a wide range of needs: from traditional telecom applications and webscale service provider infrastructures to offshore oil and gas projects.

Post description

Role purpose:

To support the delivery of the ASN Training and Development (T&D) Strategy by providing timely and accurate administration and organisational skills. This role is to support and co-ordinate the promotion and delivery of the programme of activities as set out the T&D Strategy.

Role and Responsibilities:  

The following list is not exhaustive. Other duties, commensurate with the job, may also be assigned from time to time:

• The role will require to understand relevant processes associated with the delivery of a programme of Training and development i.e., promotion, recording of attendance to training, collation of evaluation data & reporting, raising of purchase orders, etc. and any other duty as required.
• Taking responsibility as co-ordinator for managing a variety of discrete projects/events/programmes as required to support a busy portfolio and schedule throughout the year.
• Effectively planning and managing the support requirements for the above, whilst liaising with colleagues to ensure there are always suitable levels of office cover and that there is always an awareness of colleague’s commitments.
• Working closely with Head of Training, Lead, Site Trainers and Departmental trainers to provide appropriate operational support to the central programme of events and current interventions being managed by each portfolio. This will include but is not restricted to.
• Making room and refreshment bookings
• Drafting and sending relevant email communications to participants
• Setting up meetings of all types, producing agendas and acting as note taker were required.
• Ensuring appropriate delivery resources are in stock for use at events/T&D interventions, including printing of handouts.
• Setting up rooms and ensuring external facilitators are adequately supported in advance of and on the day of delivery.
• Ensuring the calendar of events kept up to date with details of rooms, and any additional information to assist with responding to queries and understanding of the wider team movements and commitments.
• Utilising SharePoint to undertake maintenance of the T&D webpages, making regular updates, and ensuring content is up to date.
• Proactively input to the review of administrative processes, identifying areas for improvement, and actively engaging with new processes set in place.
• Responsibility for accurate recording of staff involvement in development opportunities interrogating data to input to or create relevant reports as requested.

Wanted profil

Experience:

• IT Skills – proficiency with MS office
• Highly organised and able to manage several projects at once, whist maintaining an oversight of and reacting to changing daily priorities.
• Ability to accurately input manage interrogate and analyse data to provide management information.
• Excellent written communication skills with the ability to produce accurate, clear, concise, and effective documents for a range of audiences.
• An understanding and appreciation of dealing with confidentiality and sensitive information.
• The ability to work to conflicting deadlines and prioritise workloads of self and others.
• Ability to make reasoned decisions based on knowledge, experience or gaining advice or guidance where necessary.

CLOSING DATE: Friday September 26^th - 12-month Fixed Term Contract

Suitable referrals - friends and family – welcome!

FULL JOB DESCRIPTION AVAILABLE ON REQUEST

Réf: 32d6e0b7-bf5e-455a-88ea-5d0727bf939b